Stop re-keying datainto iCARE
Upload your agency spreadsheet. Get a validated, iCARE-ready bulk upload file in seconds. No data stored, fully PIPEDA compliant.
Three steps. That's it.
No training, no onboarding, no enterprise deployment.
Upload your spreadsheet
Drag and drop your CSV or Excel file — the same one your staff already use.
Instant validation
UCI format, dates, CLB scores, service types, and Budget 2025 eligibility — checked in seconds.
Download iCARE-ready file
Export a validated bulk upload file. Submit directly to iCARE with confidence.
Built for agencies like yours
Enterprise-grade compliance without the enterprise price tag.
Save 15+ hours/week
Eliminate manual data entry and re-keying between spreadsheets and iCARE.
PIPEDA compliant
Zero data stored. All processing happens in-memory. No cookies, no tracking.
Catch errors before IRCC does
Row-level validation flags missing fields, bad UCIs, and ineligible clients instantly.
Protect your funding
Budget 2025 tightens eligibility windows. Don't bill for unfunded services.
Works with your spreadsheets
Auto-detects 22+ common column names. No reformatting required.
Enterprise-grade security
TLS 1.2+, API key auth, rate limiting, security headers. Built on AWS.
The problem we solve
IRCC allocates over $3.2 billion to settlement services. Every dollar requires reporting into iCARE. Large agencies use enterprise systems that cost six figures. Small agencies — the majority of the 520+ SPOs across Canada — are left manually entering data from spreadsheets.
Staff spend up to 40% of their time on data transcription instead of direct client care. Mistakes risk rejected submissions, delayed funding, and compliance issues. Budget 2025 makes this worse — eligibility windows are shrinking, and IRCC is moving to outcomes-focused auditing.
Optimal Works eliminates the gap between your spreadsheets and iCARE. Keep your existing workflow. We handle the formatting and validation.
Simple pricing
No setup fees. No contracts. Cancel anytime.
For our first design partners
- Unlimited file uploads
- CSV and Excel export
- 22-column iCARE format
- UCI, date, CLB, eligibility validation
- Budget 2025 compliance checks
- PIPEDA-compliant processing
- Priority support
Ready to stop re-keying data?
Join our early access program. Free for design partners — we'll work with you to make this tool perfect for your agency.